Your Definitive Guide to Bill of Lading for Car Transport

When you transport your car, you need to know what a bill of lading is and how to obtain one. It's a key document in the industry. You've probably heard of it before, but do you know what it is or why it's so important?

Before shipping your vehicle, you should understand the terms and conditions of hauling it.

Before the car is transported, there will be a document known as a BOL. It is an important document that you should keep for your vehicle's records.

The bill of lading is a receipt for the goods (your vehicle) being shipped. It also has a description of the goods, including condition at the time of delivery, name, address of the customer, name, address of the shipper, and others.

To help you understand better, we have gathered all the essential information about the bill of lading below. Read on!

What Is a Bill of Lading?

A bill of lading, or a BOL, is a legal document that the company uses to indicate that it has the right to haul the goods. The BOL is also a receipt, or proof, that the goods were delivered to the predetermined location.

This document must be included with all shipped products, regardless of the method. A person with authorization from the shipper, carrier, and receiver is bound to sign BOL.

When we hear about the bill in car transport, it means a bill is a document that states the terms and conditions between you and the company you use for vehicle hauling. It is a legal contract. The law requires that the company prepare it before moving. The shipper and driver must also receive a copy of it.

The bill is a document used to keep track of things and prove that you have received something. For example, in shipping, a bill of lading is a document signed by the recipient of a shipment (or the recipient's agent) stating that goods have been received. If anything happens to the car, then the insurance company will want to see the bill. So we can say that it is a handy thing.

6 Types of Information that Your Bill of Lading Must Have

There are six essential pieces of information that you must include on every bill for car delivery. This information is necessary for the shipper, the transporter, and the insurance company. It will also be helpful if the hauler encounters a weigh station inspector or police officer during the shipment.

Six things that you need to include in the bill of lading are discussed below:

Details About the Driver and Firm

Header information is essential in every document related to auto-delivery.

BOL should include at least the company's name, business address, the carrier's ID number, a valid contact number, and the driver's details.

Suppose you use other motor carriers during the dispatching. In that case, it is wise to list their names, telephone numbers, and addresses so that your carrier can contact them if an emergency arises.

For example:

If your car is transferred to different haulers, then, in that case, it must include information about the other transporters as well.

Information About The Pickup and Delivery

Your Bill of Lading should list the pickup and delivery locations and the exact pickup and delivery time.

Please include your contact information, such as a phone number, to make things more transparent for the receiver. It is important to note that if either section is left blank, it could delay or cancel the delivery. So make sure to check all the details correctly.

General Information

This section should list all pertinent information about the car being shipped. It includes make, model, year, VIN, and weight.

The general information for your car consists of the following:

• Type of vehicle
• Color of vehicle
• It's year of manufacturing
• Your license plate number
• VIN (Vehicle Identification Number)

The Condition of the Vehicle

Before loading your car onto the truck, you and the driver should inspect it and document its condition. Write down the physical damage ( if your vehicle has any) before shipping.

Using this method will protect you and the carrier from any false claims made and will help prevent any possible damage to the vehicle while being transported.

Terms and Conditions

BOLs need to include information about payment, including what type of payment is required and when it is due. You'll also want to know what other terms and conditions are involved in the hauling.

It includes what the third party is responsible for, the carrier, and where the money.

Make sure you read and understand these clauses to know what is covered and what is not. A better understanding will help you know your responsibilities as the owner and what to expect from everyone else involved in the transport.

Signature

The final and most crucial step is to have both the driver and the shipper sign off on the BOL. These signatures make the document official. Without both signatures, insurance companies, legal authorities, or law enforcement authorities can question the document's authenticity if something goes wrong.

Did you know? You can use a BOL to ensure your car is delivered well.

A Sneak Peek Into the Types of BOL

There are many types of BOL available. We have listed them below:

1. Straight Bill
2. Order BOL
3. Through the Bill of Lading
4. Bearer Bill
5. Clean Bill
6. On-board Bill of Lading
7. Received-for-shipment Bill
8. Combined transport or multimodal Bill of Lading
9. Dirty Bill

Now, let's discuss each of the BOL types one by one below:

Straight Bill

It is a document that specifies which party is handling the delivery. Only the responsible party can deliver the BOL. Taking delivery means only taking possession of the shipment; they aren’t allowed to sell it by making a transfer of the BOL to anybody else.

Order Bill

An Order Bill of Lading is a common type of BOL, which is mandatory for ocean-related shipments. It is either issued to a consignee’s order or their name. Alternatively, they can ask for the BOL to be handed over to someone else by endorsing it.

Order BOLs are documents that sometimes are transferred to others. If transferred to others, the title of the document will be for that person.

Through the Bill

This document is a legal agreement that will allow the cargo to be directly delivered from one place to another. Also, the paper will make it easier for the cargo to pass through international and domestic borders as it shows that both the carrier and the receiver have agreed to accept responsibility for the cargo.

Bearer Bill

A bearer bill of lading indicates that the person who has it is the cargo owner. A bearer BOL is the least used document due to the safety concerns of the cargo. The title of the bearer BOL can also be transferred as it is also a negotiable document.

Clean Bill

A clean bill implies the cargo's condition is good, so it is not permitted to point out that the cargo or its contents are defective.

On-board Bill

A Shipped BOL confirms cargo is on board and makes the shipowner responsible for the carrier.

Received-for-Shipment BOL

An agent or middleman sends the received-for-shipment BOL to the carrier. It verifies that the shipments have been received, but they need to be loaded on the ship.

Multimodal Bill of Lading

In a multimodal or combined transport BOL, the cargo can be hauled in multiple ways, including land, air, or sea. This BOL is helpful for the shipper because it gives them more options for getting their cargo from point A to point B.

Dirty Bill of Lading

The dirty bill of lading is a document that states that the cargo has been damaged somehow. It allows the shipowner to indicate whether the cargo is dirty, broken, incorrectly weighed, or if the packaging is significantly impaired.

Purposes Include

1. The primary purpose of the standard straight BOL is to document the agreement between the shipper and the carrier.
2. The bill of lading will usually mention the contract between the consignor and the carrier.
3. The BOL confirms whether the ordered goods match the description of what was received. Usually, the carrier signs the BOL to indicate that they have received the goods in good condition.
4. The customs broker will use it to match the commercial clearance paperwork when it is finished. In addition, it will help ensure that all of the goods on the truck are declared.

What is an (eBL) Electronic Bill of Lading?

An electronic BOL is a newer way to handle BOL.

The eBL performs the same functions as a regular BOL, but it does it faster, more securely, and accurately.

BOLs are important documents that provide information about the shipment of goods. This information can be transferred electronically using an eBL. It allows faster communication between all parties involved in the supply chain.

4 Benefits of the Electronic Bill

Here are some of the benefits of electronic BOL that support their use or more frequent use:

• It Can Remove the Document Transportation Cost.

Digital documents eliminate the need to haul documents in the supply chain.

Using the cloud to transfer digital documents is becoming more common. This is because blockchain technology allows users to share documents. Moreover, since the parties do not need to pay for the hauling of documents, this method turns out to be relatively cost-efficient. It can also save time because the transfer will only take minutes instead of weeks.

• Increase Reliability and Improve Cash Flow

Sometimes paper BOL does not arrive in time, which can cause costly delays.

However, the digital equivalents can be transferred much faster, so even if there are short time or periods, the cargo can still be released on time without a letter of indemnity. Therefore, it results in a faster payment cycle, efficient cash flow management, etc.

• It Enables Rapid Documentation Transfers and Ensures Business Continuity

If your paper bill of lading is damaged, it can have terrible consequences. If it gets damaged, you might need to get a new one quickly. This situation can cause significant delays and problems for businesses.

You can store eBLs in digital formats. Either in the cloud or on a blockchain network. It makes them constantly accessible and easy to trade. The best about electronic BOL is that this makes them faster and, therefore, more secure.

• It Reduces Vulnerability to Loss, Forgery, or Fraud and Improves Security

You can store an electronic bill of lading in digital formats. So, they are digitally signed and encrypted. It means that there is no chance of the document getting forged or stolen.

Transactors can benefit from enhanced security and privacy when using eBL over the paper. They also make it easier to track and manage all eBL events. Such as:

• Notifications
• Title transfer
• Amendment
• Surrender
• Switch to paper.

Electronic documents are harder to alter or counterfeit than paper documents.

Bill of Lading And Some Other Most Common Bills

(BOL) forms have been used to ship cars for several decades. But in today's digital age, many kinds of modes have taken over the industry and replaced these papers.

However, below we are throwing light on different bill forms used in the industry. Please scroll down to understand the differences between each of them.

Negotiable Bill vs. Non-Negotiable Bill

A negotiable bill of lading tells the carrier that they can deliver the goods to any person who has the original endorsed document.

A non-negotiable BOL tells the carrier that they must deliver the goods to a specific person or consignee named on the document. Because it does not reflect who owns the goods on its own, it must be accompanied by further documents.

BOL vs. Freight Bill

Bill of lading and freight bill are two important but different documents related to shipping.

The BOL summarizes the agreement between the shipper and the receiver. A freight bill describes the financial part of the agreement in more detail.

BOL vs. Bill of Entry

The bill of entry is created based on the importer's declaration or the customs broker's declaration for importing goods. The BOL is a document created by a shipping company for shipping products.

BOL vs. Delivery Order

A bill of lading is a title document, a contract for the receipt of goods, and a negotiable instrument all rolled into one.

On the other hand, the delivery order only simplifies cargo release by notifying the carrier that all responsibilities have been met and that the nominated agent or consignee can now secure the cargo.

Conclusion

So, we conclude our discussion about the bill of lading. It is an essential document, and it has so many benefits. Furthermore, a BOL serves several purposes. In modern days, digital technology is all around the globe, so now you can also take advantage of an electronic bill of lading which is far more secure and better than a standard BOL.

We hope that this article was helpful for you, and after reading this, you can find all the answers to all your BOL-related queries!